Help, I can't see the wood in the Energy labelling database (EPREL)! | Agoria

Help, I can't see the wood in the Energy labelling database (EPREL)!

Published on 18/09/19 by Charlotte van de Water
A new Energy labelling database (EPREL) was launched in January of this year by the European Commission. In this database, all products that fall under the energy labelling regulations must be registered. Below you will find an overview of the frequently asked questions.

Go to the EPREL database.


What is the Energy labelling database (EPREL)?

The European Product Database for Energy Labelling is an online product registration database managed by the European Commission. The database contains data on the energy performance of those products that are covered by energy labelling regulations. These are products such as lamps, heating appliances, displays, ovens, washing machines, etc. Examples of the data that are included in the database are the energy efficiency class of a product and technical information sheets. The database consists of three parts; one for manufacturers to register their products, one for public authorities in support of their market surveillance activities and one public part in which consumers can access a selection of the included data. The manufacturers' section was launched at the end of 2018. The other two parts are still in development.


 Figure : Homepage of the EPREL database part for  manufacturers


Why was this database created?

The main idea behind the database is to achieve a fairer market by being able to quickly identify products that do not meet the requirements. This allows market surveillance authorities to target those companies that are less strict with the rules. As a result, companies that invest in order to meet the quality requirements will have a fair competitive position. The data in the database is therefore planned to be used for carrying out risk analyses and for determining public campaigns. It will allow more focus in the market surveillance, for example because it will be clear who is the right contact person within a company (which can take up a lot of time in the current process).

 For more information, click here for the interview with the FPS Economy.


What exactly should be registered?

From 1 January 2019, suppliers (both manufacturers and importers) of products covered by a Delegated Act on Energy Labelling are required to upload data and documentation of their products into the database. The registration obligation takes effect from the moment a product is placed on the European market for the first time. Units of models placed on the European market as from 1 January 2019 had to be registered in the database before 31 December 2018. Units of models placed on the market between 1 August 2017 and 1 January 2019 had to be added to the database before 30 June 2019. The database is an obligation under the General Energy Labelling Regulation (EU) 2017/1369

What does that mean in concrete terms?

In the database data must be entered for the identification of  the model, on the energy efficiency class and the product information sheet. Which specific data depends on the energy labelling obligations per product group. The specific requirements can be found in the product-specific regulations, such as (EU) No. 874/2012 for lighting products. The requirements can also be found in an Excel document produced by the European Commission, which lists all mandatory fields per product group (red: the Excel file can be found on the 'EPREL Exchange Model Documentation v2.1.0' on the EPREL workspace). 

What does a review of energy labelling regulation mean for the registration obligation?

It is important to keep an eye on the revisions of the energy labelling product-specific regulations, as the changes might affect the registration requirements in the Energy labelling database (EPREL). An example is the revision of the energy labelling regulation for lighting products; the proposed amendment to the scope of the energy labelling regulations will directly result in certain models of luminaires, which currently cannot be registered in EPREL, will have to be registered once the new deadline takes effect in case the lamp cannot be removed from the luminaire.

 For more information about the changed scope in the revised energy labelling regulation for lighting and the foreseen consequences for EPREL product registration, click here.


Where do I register my products?

In order to comply with the registration requirement, the designs must be registered in the EPREL production database:

How do I register products?

There are three possible ways to register the models in the database; manually per model, in serie on the basis of an xml file or automatically via ‘system-to-system’. For manual registration, the database provides an entry form in which all the necessary data can be added step by step. The serial registration method uses a summary xml file and a separate folder in which the technical documentation can be added as an attachment. The ‘system to system’ methodology requires a connection between the database computer and the manufacturer’s or supplier’s computer to be set-up.

 For more information on the registration procedures in EPREL, click here.


What is the EPREL Acceptance database?

This is the database where you can practice product registration:

Are products that I have uploaded into the EPREL Acceptance database automatically added to the Production database?

No, the two databases are completely separate. The products must therefore be entered directly into the EPREL Production database in order to comply with the registration requirement. 

Is there support available for product registration?

The European Commission has set up a 'European Product Registry for Energy Labelling Workspace' where questions about registration can be asked directly via the workspace forum. Anyone can apply for participation in the workspace, but it is necessary to create a European account for this purpose. This can be created for free via this link. In the workspace you can also find the links to the databases to practice and officially register products, as well as a number of manuals. 

What happens to the data entered?

A limited part of the data entered, such as the energy performance of the products and the technical data sheets, will be available to the general public in order to give them a better understanding of the energy performance of the products. This should make it easier to compare products. In addition, it is intended that the data will be made available to national authorities in support of their market surveillance activities and European officials.


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